Tag Archives: bullet journal

Bullet Journals are Fire

I added a couple adjustments to my Bullet Journal process since my last post on the subject. Here are a couple quick tricks that I think work for both the minimalist version and the artsy / time-consuming arrangements.

Track the workplace “fires” that you put out

If a task is REALLY frustrating, actual fire is also an option.

Office workers know the pain of watching your organized, planned-out schedule burst into flames as managers or circumstances bring you all sorts of “fires” to put out. Urgent tasks demand attention. Surprise emails reprioritize your day. The boss comes in and says “Drop what you’re doing, I need you on This now.” 

Bullet Journal is about tracking what you’ve done as well as organizing your future effort, so from the beginning I’ve written down the unplanned or unexpected tasks I accomplish. But I decided to capture these random “opportunities” with a symbol all their own: a little flame on the task. Not only does that identify the task as HOT but it also shows that I didn’t plan for this… which might explain why other tasks get migrated to the next day (yet again). 

Even more rewarding? When that surprise tasker is completed, I can draw a squiggle on the fire to show it has been put out properly. We joke about putting out fires all day—why not incorporate that into my BuJo?

Yep. I still hate the term “BuJo.”

Color code or number your top priority tasks 

When I first started my journal, I picked up a set of five ultra fine point gel pens with different color ink: black, blue, purple, red, and green. I thought I’d use them more often, but I prefer colored pencils for anything artsy. So I’ve had these things sitting in a pen case doing nothing. 

The other day, I think a motivational video or article suggested organizing or identifying certain tasks as the priorities for a given day, and hitting those first. I could use numbers, of course… but why not the pens? Now I look over my to-do list for the day and underline four tasks in priority order—red, purple, blue, green—as my primary focus items. It’s an added satisfaction to check those off as done.

Sometimes you just have to punch Monday in the junk.

Today, I knocked out everything on my high-priority list before my lunch break. Now I can get to some of the other tasks in the afternoon, with the satisfaction that the big items are out of the way.

Time Management

On a side note, when I reviewed February’s journal entries, I found a lot of references to using the limited time we’re given wisely. As I considered how to lay out March’s monthly calendar and tracker, I decided to incorporate that message into my spread as a constant reminder this month. I found a few sweet quotes that spur me on to do the most with each day:

And naturally, as a Whovian, I had to incorporate the Doctor and some items related to his adventures. Here’s my timey-wimey March page:

The trouble is, you think you have time. -Buddha

Some of the applicable motivational quotes that have come my way include:

  • The billionaire and the beggar each are given the same 24 hours in a day.
  • You will never “find” time for anything. If you want time, you must make it.
  • We hold other people to guarantees and promises, like “30-day satisfaction or your money back.” Why don’t we hold ourselves to that standard? You owe you, you owe it to yourself to set such a standard.
  • It’s not a last minute “fire” task if it’s a “waited until the last minute” task. That’s just poor planning or poor execution. (That’s my own, in light of the fire symbol idea.)

Bullet Journal Part 2: Personalization

In my first Bullet Journal post, I talked about the results I tracked during the first month testing out how I liked the system.

In this post, I wanted to share a few of the personal touches from my journal. 

A look through social media or Google Images for anything “bullet journal” might return wild results that look more like a scrapbooking site than some quick and easy system for tracking tasks.

Some argue there’s a difference between bullet journals (which have little to no complexity, basic subjects, simple uses) versus the “omnijournals” where people are tracking anything and everything, from books to read, to which episodes of Dexter they’ve watched, usually with impressive calligraphy, artwork, colorful inks, and even art supplies like stamps, stencils, and washi tape. It can get expensive if you go all out, but the system can function just as well in a 69 cent memo pad. 

While I think the minimalist version has great usefulness and merit, I’m too artsy and doodle-prone to be content with that. So when I found an article called “The Comic Book Journal” on the bullet journal site blog, I decided that was closer to what I wanted. This allowed me to capture some moments and memories, like a family trip to a restaurant, some time relaxing in the shade of Okinawan banyan trees, and a silly drawing to remind me to avoid superficial garbage and distractions. 

Here’s what worked for me: 

Beyond the basics (index, future log, monthly spread, daily entries), I adopted a more complex monthly format that allows tracking of recurring activities–great for building habits and checking progress toward goals. 

A lot of the purpose of the bullet journal is to serve as a brain dump memo pad which can quickly feed into indexed sections based on the content. Someone recommends a good book? Jot it in the daily notes, so that later you can put it into the “books to read” spread. Hear a line that inspires you? Add it to a motivational quotes spread for mental fuel when you need a pick-me-up or a kick in the procrastination. When the spouse says “We need toilet paper next time we go to the store,” or when you realize the car needs a tune-up next month, put those on financial spreads split for short-term and long-term expenses. 

I loved pictures I found of a bookshelf spread with books you color in as you finish reading them, or popcorn kernels for movies you want to watch.  

Watching movies is clearly easier than reading books…

I have some fitness goals I want to reach, so I set up a tracker for push-ups, sit-ups, planks, and generic strength-focused workouts. I also put in a page for meal plans, so I can easily grab the right ingredients and put together lunches for a few days at a time. For my writing efforts, I put in a year-long word count spread with a color code for how many words I manage on a given day, and space to jot down writing ideas.  

It turns out twelve hour fly days don’t help me get a lot of writing done.

Some of the artistic pages incorporated ways to track or focus on gratitude, which I thought would help me maintain positive energy. I liked the gratitude “sunburst” the most, with rays for each day and then some.  


I viewed that as part of my month-long tracking, so a new sunburst got added for this month right before my February spread. The habit trackers have been great for pushing me toward making better decisions and achieving my goals. For example, last month I tracked whether I logged all my meals in my fitness pal, but this month I added a box for which days I kept below my calorie count. And while I don’t drink alcohol all the time and keep it to a small amount (a couple shots max) whenever I do imbibe, I decided a box for “no alcohol” was a way to force a conscious decision of “do you really want a drink?” The mental reward of checking a box that said I didn’t partake is enough to make me hesitate and actively consider the question rather than drinking just because it’s there. 


The artistic aspect of the way I’m doing my journal lets me capture memories and moments in pictures. Maybe it’s a character’s silly expression or a mindless doodle, but sometimes it’s an attempt to capture the way the sunrise painted amber on the tips of purple clouds, or the hilltop view overlooking the ocean with islands on the horizon. For me, these also break up the monotony of tasks and appointments in my journal, giving me something cool to look at when I flip through the pages.

A drawing of some sunrise clouds with touches of amber on the tips.
A view from a high hill overlooking the sea on the horizon

All of that said (and shown), this is just what I found kept me motivated and engaged in these areas I wanted to track. My format might not work for every reader. 

The personalization makes all the difference. 

I have a co-worker friend of mine who started setting up his Bullet Journal, and he paged through mine to get some ideas. We talked at length about what I used and why, but from the get-go, he proclaimed he wanted the minimalist arrangement, nothing elaborate or frilly. I stopped in his office today and saw a Leuchtturm 1917 opened with a number of familiar spreads–all of them clean and neat, black and white, crisp and sharp. Most of all, I noticed the bright smile on his face as he showed off his work in progress. I recognize that happiness–it’s the same sensation I feel about my Bullet Journal, even though mine is full of varied letter shapes, random doodles, and colored pencils. 

Do you “BuJo” ? (confession: I hate that word and I won’t be using it any more.) What have you found works for your needs? Do you go artistic or minimalist in your journal? Let me know in a comment. I’d love to see how you set up yours–maybe I’ll get a new idea for mine!

Intentional

Early this year, a click-bait style post came across one of the writing groups I follow. “This one notepad will get rid of all your productivity apps!” or something like that.

For whatever reason, I clicked and watched the introduction to the Bullet Journal (a.k.a. BuJo).

The system is intended to be minimalist: fast, easy, helpful for tracking what you’ve done, focusing your efforts now, and planning your future.

“Interesting,” I thought, and moved on with my mindless Facebook browsing. But then the concept kept bouncing around in my head. Soon I found myself looking at ideas in their blog posts, discovering co-workers who already follow the system, then looking through piles of new ideas posted to Facebook groups. The artistic versions caught my eye.

Also a set of colored pencils and pens appeared randomly, demanding use. (And I learned to make an origami bookmark, because reasons.)

One of the spreads I’ve seen in numerous Bullet Journals is the “word of the year,” something that captures a person’s intended focus area for attention or improvement. I liked the concept, but there are so many words! Who could choose just one to capture everything they really want for 2017?

I chose intentional as my word of the year, because of how often I find myself wasting time and energy on superficial garbage through lack of decisions or purposeful effort. For example: “I never have time to write, I’m sooo busy. I think I’ll take this hour to play phone games and scroll through Facebook some more.”

Googling images others have used to capture the idea of “intentional” resulted in two personal faves: a brick wall being built out of Lego, and a direction sign shaped with a pointed end. The bricks convey the idea of step-by-step effort toward any goal. Results don’t appear out of thin air, but usually out of doing the same, simple task over and over until it becomes easy. I liked the sign as a way of capturing motion in a chosen direction instead of flailing around aimlessly through life.

To incorporate both, I drew a brick wall with the pointed sign hanging on it. Over the year (or however long my journal lasts) I can incorporate new words that strike my fancy or contribute to a fuller picture of what I mean by intentional living.

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A more complicated BuJo is also a fun artistic outlet.

All of it goes back to my favorite verse right now: 1st Corinthians 9:26 (ESV) – “So I do not run aimlessly; I do not box as one beating the air.” The Chinese translation puts it, “So I run not as one without a destination.”

I’m still digging into what works for me and what doesn’t. I’ll do a full intro / personal take on the process once I get my new journal set up and going. (The Leuchtturm 1917 A5 dot grid seems to be the most popular option.)

Anyone else BuJo? What spreads work for you? Let me know in a comment.